HubSpot Data Migration Services

Transform Your Operations

Aligned Teams That Power Productivity

Best-in-Class Tools

Secure, Efficient Data Quality Management

Zero Downtime, Uninterrupted Operations

Centralized Data for Unified Insights

Historical Data Preservation at Scale

Enhanced Validation to Eliminate Duplicates and Dirty Data

Disconnected systems slow collaboration and obscure performance insights. Mole Street eliminates silos to align your teams and systems, migrating historical data from legacy platforms into a unified HubSpot architecture that streamlines processes.

With centralized business intelligence, your Sales, Marketing, and Service teams gain access to a cohesive data set, enabling seamless collaboration and faster, smarter decisions that drive exceptional customer experiences in real time.

At Mole Street, we take a deliberate approach to data migration, recognizing that it’s the highest-risk aspect of a HubSpot implementation. Our proprietary data validation process ensures your historical data is cleaned, organized, and optimized to drive clarity and empower your teams for scalable success.

Unify Your Systems to Drive Team Alignment and Strategic Clarity

Our strategic approach integrates siloed systems into a streamlined platform, creating real-time visibility across teams. Empower stakeholders with actionable insights and aligned operations to drive faster, smarter decisions that fuel growth.

Transfer and Optimize Data For Seamless Adoption

Our proven methodologies ensure precision and reliability. At Mole Street, we don’t just transfer your data—we clean, organize, and optimize it, ensuring it’s structured and ready for seamless adoption to drive success in HubSpot. Our approach is rooted in master data management best practices, ensuring compliance with your organization’s governance policies.

Ensure Productivity and Focus With Zero Downtime Migrations

Migrations shouldn’t disrupt your business. We eliminate downtime with precise, phased transitions to keep your operations running without interruption. While our data scientists work behind the scenes, your teams stay focused on driving productivity and delivering impactful results.

Turn Inconsistent Data Into a Single Source of Truth

When data is fragmented, confusion rises, decisions suffer, and errors become inevitable. We consolidate data from legacy Sales, Marketing, and Service systems into a unified data set that goes directly into your HubSpot instance. This ensures clean, organized data and aligns workflows to empower strategic decisions that fuel revenue and enterprise growth.

Safeguard Your Historical Data With a Secure Migration

Are you concerned about losing your historical data during a migration? Our specialists follow a structured, meticulous process to guarantee data quality, accuracy, and security at every stage. We keep every stakeholder informed and aligned, delivering a smooth migration that sets the foundation for smarter decisions and growth.

Unlock the True Power of Your Data

At Mole Street, we become a trusted partner in your success, managing every aspect of your migration project with precision and care. We lead you through this important phase of your HubSpot implementation through open communication, regular updates, and detailed reporting, empowering your team with clarity and confidence every step of the way.

A successful data migration follows a structured process. Our approach includes careful planning, thorough data evaluation, cleansing, transformation, rigorous testing, execution, and post-migration validation—ensuring accuracy, integrity, and seamless adoption.

Maintaining data integrity is crucial throughout the migration process. We achieve this using data profiling tools, checksums, and tailored migration strategies—whether a 'big bang' approach for rapid transitions or a 'trickle' migration for minimal disruption.

Additionally, we embed security and compliance considerations at every stage to safeguard sensitive information and ensure regulatory alignment.

Planning and Assessment

Define Scope: Determine which data will be migrated, specifying the source and target systems along with the specific data sets involved.
Data Audit: Perform a thorough analysis of the data to assess quality, format, volume, and dependencies within the source systems.
Stakeholder Engagement: Engage relevant stakeholders to understand business needs and the potential implications of the migration.
Compliance Review: Evaluate regulatory obligations and data privacy issues associated with data transfer.
Migration Strategy Selection: Select the most appropriate migration method (big bang, trickle, or phased) based on data volume and business requirements.
Tool Selection: Assess and choose suitable data migration tools for data extraction, transformation, and loading.

Data Preparation

Data Cleansing: Detect and rectify inconsistencies, duplicates, missing values, and incorrect data formats.
Data Transformation: Modify the data as needed to ensure it aligns with the target system, including changing data types and mapping data correctly.
Data Masking: Anonymize sensitive information to meet privacy regulations.

Testing and Validation

Data Profiling: Use data profiling tools to analyze data characteristics and uncover potential issues.
Data Sampling: Conduct sample migrations to test the process and spot possible errors.
Functional Testing: Verify data integrity and functionality in the target system to confirm correct mapping and transformations.
Performance Testing: Assess the migration process for speed and efficiency under anticipated loads.

Migration Execution

Data Extraction: Extract data from the source system using the selected migration tools.
Data Loading: Transfer data into the target system, adhering to established mapping and transformation guidelines.
Change Management: Keep stakeholders informed about migration progress and manage their expectations.

Post-Migration Validation

Data Reconciliation: Cross-check the migrated data in the target system against the source data to confirm accuracy and completeness.
Data Quality Checks: Carry out data quality assessments to detect any issues arising during migration.
System Integration Testing: Ensure that all integrated systems operate as intended after migration.

Security

Implement strong security protocols to safeguard sensitive data during the migration, including encryption and access controls.

Backup and Recovery

Maintain backups of the source data throughout the migration process to facilitate recovery if needed.

Change Management

Establish a clear communication strategy to manage user expectations and reduce disruptions.

Compliance

Ensure that the data migration complies with applicable regulations and data privacy standards

Not all migrations are the same. Different systems require different approaches. Some migrations involve lifting CRM data or rebuilding marketing automations.

With world-class expertise, we migrate data from any system based on your needs, transforming how your teams operate by aligning workflows, eliminating silos, and enabling strategic, data-driven decisions.

Here are the most common systems data we migrate to HubSpot:

.01 CRM

.02 Marketing Automation

.03 Customer Success/Service Systems

Custom Migrations

Ensure Smooth Transitions and Preserve Data Integrity

Tailored Solutions for Your Unique Needs

Expert Execution for Seamless Transitions

Clear Roadmap and Guided Process

Close Collaboration for Confidence

Strategically Matched HubSpot Solutions

Seamless Integration Across Systems

Enhanced Data Hygiene and Security

Tailored data migrations unlock the full potential of your tech stack. Personalization is key, and clear communication ensures confidence at every stage.

We assess your current state, define your destination, and chart the path forward. At every step, our specialists simplify complexities, overcome challenges, and deliver a unified digital infrastructure that drives transformative growth.

A Data Migration Tailored To Your Needs

Your tech stack and goals are unique. We customize each migration to align with your vision, bridging operational gaps and creating cohesive systems that empower teams to collaborate effectively and drive operational excellence.

Expertise In Complex HubSpot Migrations

With extensive experience in data migrations, we’ve encountered and overcome every challenge. Using precision and care, we transform fragmented systems into unified architectures ready for growth.

A Guided Approach Built On Clear Communication

Data migrations can feel overwhelming. That’s why we work closely with you, providing clarity at every stage and ensuring alignment with your goals—giving you the confidence to adopt your new tech stack seamlessly.

Guiding You To The Ideal HubSpot Solution

Choosing the right HubSpot solution can be challenging, but not with Mole Street. As an Elite HubSpot Partner, we handpick and tailor solutions to align with your needs, creating a tech stack that brings your vision to life.

Commitment to Data Hygiene And Security

At Mole Street, data integrity and security are paramount. Our methodical process ensures every step is executed, evaluated, and validated to keep your data intact and secure throughout the migration.

Industry: Risk Management

How A Data Migration Empowered a Leading Risk Association With Personalized Marketing

Read the Case Study

Discover how Mole Street transferred data from two different systems to enable bi-directional syncing between teams for lasered marketing campaigns.

1M+

contact records migrated.

❝

The team was exceptional, from great communication to attention to detail. I was very impressed with their automation experience, professionalism, and personality. We’ve had other partners before and transitions felt chaotic. With Mole Street, it was completely different.

Christie Alexander — Assistant VP, Project Management + Marketing Operations

Industry: Automative

How Migrating to HubSpot Reduced Labor-Intensive Tasks By 20%

Read the Case Study

Find out how Mole Street unified marketing and sales with a data migration that enhanced collaboration and data accuracy.

20%

Reduction in labor-intensive tasks

❝

Mole Street´s expertise in Salesforce migration and CRM data integration has been invaluable to our marketing efforts. Their dedication to delivering exceptional results has made them a trusted partner in driving our success

Jacob Whittler — Sr. Director Solutions Marketing, Cars.com

Industry: Accounting

How a HubSpot Migration Enabled Total Data Control For a Leading Educational Services Provider

Read the Case Study

Read the case study to discover how Mole Street consolidated its tech stack to unlock new marketing capabilities.

1M+

Contacts migrated to HubSpot

❝

As soon as we started working with Mole Street, I finally found that ability to have the technical knowledge, the ability to train my team, which was a really big variable, but also to understand the accounting industry which is not easy to understand. The Mole Street team were able to navigate the industry complexities without a challenge.

Leon Grassi — CMO & Head of Business Development, Sax LLP

A Well-Executed Data Migration Is the First Step to Ensuring a Successful HubSpot Implementation

Our methodical approach ensures each step aligns with your vision. By blending tech and talent within a tailored strategy, we provide clear direction and a smooth transition to HubSpot—empowering you to unlock the full potential of your data.

Collaborate

We uncover your needs and create a shared vision and a strategy that paves the way for success.

Collaborate

We uncover your needs and create a shared vision and a strategy that paves the way for success.

Implement

Our tech specialists collaborate with you to seamlessly integrate HubSpot into your tech stack, empowering your team to unlock its full potential.

Grow

We track your progress, analyze results, and provide ongoing support to ensure your continued growth.

Let's Talk

How Long Does a Data Migration Take?

The duration of a data migration depends on data integrity and internal alignment on which data should be moved to HubSpot. While timelines vary, the migration itself typically takes a few days or less, though larger operations may require more time. The most time-consuming phase is pre-migration alignment—ensuring both teams agree on what data should be transferred and that only relevant, valuable information is migrated.

Will we lose any data during the migration process?

No valuable data will be lost during the migration process. Our approach focuses on identifying and prioritizing high-quality, accurate data that is essential to your business goals. We also conduct careful audits to eliminate duplicates, outdated information, or irrelevant data that might impede your system's efficiency.

Will my team need to stop working during the migration?

No, your team can continue their day-to-day work while we handle the heavy lifting of the migration in the background. We use an approach called "delta migration", where we initially transfer your data and validate the setup, ensuring all fields and associations are accurate.
Then, we capture and migrate any updates or changes that occur during the process. This ensures minimal disruption, and your business keeps running smoothly from start to finish.

Can you migrate data from multiple systems into HubSpot?

Yes, we specialize in migrating data from multiple systems into HubSpot, even when those systems are diverse or complex. Whether it's CRM tools, marketing platforms, or legacy systems, we ensure accurate integration and proper association of all data to create a unified system. Our goal is to simplify your workflows and provide a reliable, fully functional HubSpot setup tailored to your needs.

What kind of support and training do you provide after the migration?

We provide post-migration support to ensure a seamless transition and long-term success with HubSpot. This includes comprehensive documentation outlining the migration process, detailing how data was organized and prioritized, and ensuring your team can easily retrieve any archived data.
To maximize HubSpot’s potential within your operations, we offer tailored training sessions that empower your team to fully leverage its features. Many of our clients engage in ongoing programs where Mole Street remains actively involved in maintaining their digital infrastructure post-implementation. These discussions are typically planned in advance to align with long-term goals and ensure continuous optimization beyond the initial implementation phase.